Thinking about running for an Officer Position or looking to be an educated voter? Here are some important dates to keep in mind!

Officer Nominations - May 11th from 3-3:30pm
Meet in Palmer's Room (Rm 71) to nominate who you think would be a great officer next year or to get nominated yourself! 

Officer Letters Due - May 14th at 12pm 
 IF you accept a nomination for a position and are planning on running you must write your Officer Letter and turn them in to Mrs.Palmer  (via email) by noon on May 14th otherwise you will be  ineligible to run.
(note - please write a letter for every position you are running for)
Everyone should practice good citizenship and be an informed voter by reading the Officer Letters before the May 24th Election Day. To read these letter click on the persons name below.

​Officer Election Day - May 24th from 3 - 5pm 
This is the day candidates give their Officer Speeches!
The speeches will be in the same order as nominations

IMPROV CAPTAINS (2)
PRESIDENT
VICE PRESIDENT
COMMUNICATIONS (2)
SERGEANT AT ARMS
THESPIAN LIAISON 
TECHNICAL CREW LIAISON
 PIT LIAISON 

- ​Candidates will  give a prepared 2-minute speech. They will give their speeches individually, with the other candidates out of the room. Once each of the candidates has offered their speeches for a particular office, they will leave the room; the voters will be allowed to discuss the candidates and the office in general in a constructive fashion.

- If candidates are nominated for more than one position, then the first speech they give will be the full 2 minutes, and every position afterwards will be allocated 30 seconds.

drama officer nominations for dexter drama club officer positions 2023-2024

​Improv Captains (2)
Caleb Drummond
Brendan Sedlar
Emily Prall
Kennedy Lint
Taylor Lim
Mike Fifelski
Alec Althoen
Juno Bursch
​
President
Connor Gleespen
​
Vice President
Maria DeMerell
Emily Prall
Nate Borel
​
Communications (2)
Adam DeGregorio
Cam Arbour
Kate Rossow
Brendan Sedlar
​
Sergeant-At-Arms 
Alec Althoen
Caleb Drummond
Maddie Leach
Kate Rossow
Abbie Moraschinelli
Violet Vrsek
​
Thespian Liaison 
Maria DeMerell
Abbie Moraschinelli
Maddie Leach
Aly Robertson
Avery Meloche
​
Technical Liaison 
Emily Fawcett
​
Pit Liaison 
Anna-Grace Smith

​How to Vote
-ON May 24th, at 3:00 pm, an In-person meeting will be conducted to hear the officer speeches 
and discuss the election process. As a voter, you are
encouraged to stay at the entire meeting as a courtesy to all of the candidates.

-There will be ballots handed out on May 24th during the meeting for you to vote

-Any Drama cast, crew, pit, or improv member who took part in a Drama event this
year may vote. This includes you Mill Creek students! Have a say in who represents you!

-Voters will be asked to RANK ORDER their choices for each officer position in order of preference.
This is just in case we have people running for multiple offices. For example:
Shelly Beach runs for Vice President and Thespian Liaison. If she gets elected Vice
President, then her name will be removed from Thespian Liaison consideration. Rather than
voiding the ballots that had Shelly Beach as their 1st choice for Thespian Liaison, the votes
will go to their 2nd choice on the ballots. This is the best way to stay organized
and best hear the full voice of our membership.

More Voting
You will ALSO be voting on STUDENT PERFORMANCE/TECHNICAL/PIT Awards on
that Tuesday, May 24th (Think mock Oscars with Best Actor in a Lead Role, Most Dedicated
Technical Crew Member, and Most Dedicated Pit Member as examples). The actors on the
ballots are nominated by the 2022/2023 directing staff. Other categories we will ask for you to
type out your nominee’s name (Think a traditional write-in ballot).
Do your best with spelling and include their first AND last name 

After Voting
The Officer Elections and Performance/Tech/Pit Award results will be revealed at our Drama Gala on
WEDNESDAY, June 7th at 6pm! This will be an In-person event in the CPA.

​General Duties of Officer Positions

General Duties of the position:
    President:

• Presence -Being a role model, for the whole club, but especially the officers. 
• Confidence, maturity, logical decision making. 
• Delegation of tasks to other officers
• Agenda for officer meetings
  • Note all “Action Items” (things that require taking action i.e. completing forms, making posters, etc.) during ALL meetings and follow up with individual officers to make sure complete!
• Coordination with Improv
• Coordination with Advisors
• Coordination with Parents/ Booster Club
• Coordination with Ms. Palmer. 
• Presence at booster club meetings. 
• Delegating paperwork
• Create Nominee slideshow for Gala 
• Plans & Delegation for major events: Dexter Daze, Homecoming Float, Film Festival, Gala, etc.
• Ensure the maintaining of spaces; CPA, rehearsal, props and costume room, dressing room, scene shop, etc.
• Organizing Director gifts (collecting money, getting the gifts)
• Admin of private Facebook page or other online communications for club
• Involvement in all areas of the club (Improv, Bonding Events, etc)
• Coordinate Study Groups for each production - each officers offer their skills
• Checking in frequently with other Officers (how are they doing? Do they need help? etc.)
• Delegating yearbook pages

    Vice President:

• All the above for President
• Assist other officers, be present and persistent for others to delegate tasks to
  • Check in with other Officers and ask them how you can help
• Maintain Public Facebook page
  •  Create/coordinate FB Events for each production 
• Create and Distribute Newsletter or Youtube video production teasers
  • Behind the Scenes Peak - For parents (Students will like too!) - Informative - Comprehensive all aspects of theater 
• Planning & Attendance of all Teaser Days
  • Get date from Palmer and boosters (if around exams, tell boosters this) 
  • Email principals of all the elementary schools and ask if they are available for you to come and ask how many classrooms and the class size (for flyers)
  • Coordinate with boosters to get the flyers. Flyers need to be designed and printed prior to Teaser Day.
• Note all “Action Items” (things that require taking action i.e. completing forms, making posters, etc.) during ALL meetings and follow up with individual officers to make sure they are complete!
  • The VP is a catch all person. Pick up the odd jobs that come up in the meetings. 
• Coordinate with House Managers (Heads of Publicity) with the event on FB and getting the word out on shows. 
• Senior slideshow.

    
Improv:

• EVERYTHING!
• Plan the meetings
  • Create a Lesson Plan - Most important at the beginning of the year to structure review for vets and modeling teaching of basics (CROW, character development) to new members
  • Research new games, watch improv, and add to Game Book to be passed down from officer to officer - Section in Binder
• Communicate with Palmer - Weekly check-ins
• T-Shirts(?) Work with SWAG Booster to order if needed
• Cast Shows
  • Choose games and show order – there is skill that is needed to set students up for success and make sure the show flows right!
• Program Design (3 Off-Q and 2 Workshop Shows)
• Poster Design! ( https://www.postermywall.com ) 
  • Things to Include: Date/Time, Website (dexterdrama.org), price, location, cool images of improvisors and stuff
    • Make sure you check with Palmer and have the posters done pretty well in advance to the show
•  Attendance Log
  • It’s always nice to put a date on the sign in sheets, and closer to shows ask if people want to be cast on those sheets - have moved to electronic
• Tracking who's been in what improv shows then reporting the list to Palmer at the end of the year for Gala/ Drama letter purposes
• Survey your members from time to time - what do they need/want? 
  • Ask for favorite games
• Manage Facebook group
• Manage Improv REMIND (Text communication)
• Keep track of important Improv dates! As well as major Drama dates! 
  • Weekly Meetings on Fridays 3:00-4:15pm
  • 1 Week Long Workshop in the Fall/Spring 
• Advertise for shows
  • Facebook
  • Posters - put up at least a week in advance (send to Communications officers to post)
  • Announcements - Send to Palmer via email the Friday BEFORE the week of a show or workshop 
• Plan field trips to go SEE Improv - Do the research and coordinate with Palmer
• STEAM or STEM night in which Improv runs a Booth. Need at least 3 Improvers. 2 to run the games and 1 for crowd control/handler of the talent.
• Communicate with Officers that are volunteering for show set up (what time do they need to arrive? Where do they find the stuff? Who do they contact for help?)

    
Sergeant at Arms

• Warm-ups
  • Begin meetings with some sort of game/chant/team bonding activity 
    • Get Creative- Try new games to do to switch it up.
  • Use other officers or vets to split the group if necessary so that the game is effective 
  • Think to yourself start with a get to know you activity, energy game, focus game 
  • Pit Warm-Ups - Include pit if possible (if they’re there)
  • Tech Warm-Ups
• Coordinate with dance captains for warm-ups
• Get people to come to Drama – What does that look like?
  • Talk about drama a lot and post on social media to encourage people to join
• New member  / 1st timer welcome? Or freshman/newbie buddies? Officers checking in with membership - Drama Cares
  • Activities specific to new members? Birthday Cards?
  • Link Crew Day - Talk up drama with Link Crew groups
• Planning & Attendance of Team Building Activities
  • Flyer: post on social media, remind texts
  • Take lots of pictures!!! (GROUP PICTURE) send to Communications
  • Put bonding events on calendar, check calendar often
  • Summer Activities
    • August reunion with seniors before they leave and to get more info about Fall production
  • Fall Activities suggestions
    • Corn Maze: Have a sign-in/headcount, make sure people have phone numbers,
      • Terrified Forest is optional
    • Cider Mill
    • Swing Dancing? Free class, $5 to stay after
• Spirit Production days!​
• Tech Week Survival Guide - Health Tips during tech week, encourage warm up participation/coordinate with Palmer to ensure participation 
• Resource Flyer - What credited coaches, camps, lessons, are available in the area?
• Club Night or Student Activities Lunch Flyer
• Keeping the peace and paying attention to peer conflict - Report to Directing staff if necessary 
• Being inclusive, especially for our middle school students!
  • Keeping an eye on those that sit alone 
• Collaborate with tech and pit liaison to ensure that tech and pit members feel included and are involved in bonding, warm ups, etc
• Keep morale high

    
Tech Liaison

• Need to effectively and frequently communicate and be present for All Tech Crews
  • Attend individual meetings periodically and if possible 
  • Be there for all crew members when they need support in any way
• Inform Heads of Tech, especially SM’s, of all their duties before production starts
  • Share Head of Tech Google documents with each Head of Tech at the beginning of each production 
• Attend Head of Tech meetings and set builds (Whether a Head of Tech or not)
• Check Tech page on Drama website for needed updates 
• Update with tutorial videos or recruit students to make videos for page
• Stay in contact with boosters about Tech swag 
• Encourage morale building and bonding between cast and crew and pit
  • Attend as many bonding events as possible to encourage crew attendance 
  • Communicate with pit liaison
• Keep crew informed of all bonding activities
  • Text Heads of Tech to remind their crews about bonding activities
• Encourage participation in Thespian (Tech Olympics esp. - training and prep, presenting and competitions)
• Keep in contact with Heads of Tech throughout productions to make sure they’re on task
  • If they aren’t, find ways to help the crews get to where they need to be
• Be a contact for Stage Managers, esp. SM, answer all questions and provide suggestions
• Take on role of production stage manager when no others are willing
• Provide Opportunities to teach/train new students in various areas of Tech
  • Provide workshops or teach students 
  • Plan at least 3 “tech workshops” for each mainstage production 
• Make sure to communicate with both Palmer throughout productions
• Always present Tech perspective during officer meetings - talking to crew members to see how shows go etc.
• Help decide Tech crews for every production - go to Tech signup (SM should also be present)
• Organize make-up strike and set build
  • Will require communication to Palmer about students missing hours
  • Make a Google sheet of all the missing hours

 
Thespian Liaison

• Knowledgeable- you have to read the Thespian handbook and be very familiar with the many rules. You have to be able to answer questions from students
• Each member of the Thespian Society has their own form with information about them and their theater experience. It’s the Thespian Liaison's to job to keep this updated and organized
  • Maintenance of Thespian GOOGLE DOC.
• Organize and plan Thespian Festival
  • Help determine which students compete at festival and make sure they are aware/prepared of all requirements
  • Stay connected with students participating in IE’s and scholarships
  • Take photos at Festival
  • Help Tech Liaison run the Tech Olympic workshops
  • Help update Thespian Festival Agenda document
• Award points and awards/certificates to Thespian members
  • Make sure those awards/certificates are ordered
• Recruit more members to join the Thespian society
  • Go through New membership paperwork and online process both on Dexter Drama Website, but also Thespian Society Website    
  • Involve middle schoolers (go visit Mill Creek)
• Senior Honors Night- Organize Thespian Honor cords, communicate with counseling office
• Running Thespian Liaison workshops- training potential liaisons
• Create Thespian Flyer - Information about becoming a Thespian
• Create a Festival Flyer - Information about going to festival 
• Check Thespian page on Drama website for needed updates 
• Gala - Major role in organizing and distributing Thespian awards
  • Be sure to acknowledge years of experience, attendance of festival, IEs and their ratings 
  • Awards for academic distinction, theater pts, and if a senior thespian cords

    
Communications - Public and Internal Relations:

• Gala - Slideshow for general slideshow 
• Website !!!!!!
  • Update Archives
  • Update Google Calendar (all rehearsals should note time, place, and attendees)
    • Check in with Pit Liaison for the ever-changing schedule
  • Update Production and site pages (with information and pictures)
    • Update New photos page periodically
  • Make and Check Google Forms/PayPal Buttons/Links
    • Update buttons periodically (delete old ones)
  • Update all pages with new or edited information within 24 hours of receiving an email from Booster President or Palmer
  • Constantly check website for needed updates or broken links
• Run the Instagram @dexterdramaclub 
  • Post often! Goal to have students follow to get the updates
    • Videos, photos, throw backs, teasers, games, info about shows!
    • Coordinate with Sergeant at Arms about bonding advertisements
      • Add Flyer PDFs in applicable
• Photography and Documentation of Club: Program, Website press releases, Yearbook and Squall
• Attendance to take these pictures at Improv and Drama Events (rehearsals, set builds, bonding events, etc.) 
• Run Dexter Drama Club YouTube 
• Create and distribute teaser videos

Pit Liaison

• Foster connection between the pit and the rest of the drama club
  • Facilitate conversation, give pit tour of theater spaces, facilitate pit bonding/ pit t-shirts, encourage/ mandate participation at bonding games and bonding events, enforce set build and strike requirements, continuously monitor and shut down negative pit-talk, COMMUNICATE drama news with the pit promptly and often
• Be involved with all productions (non-pit shows included) and attend all drama events
  • If you aren’t able to participate in a production, you still need to show up to the company meeting, interact with members of the club, and check in with your fellow officers to offer help where needed
  • Attendance at Improv shows, Improv show set-up, the Film Festival, and the Gala is expected
• Monitor and update all pit paperwork - you are responsible for making sure everyone has completed this
• Facilitate rehearsals - you are responsible for assisting Brian with keeping the pit on task
• Recruitment - talking to band and orchestra classes, flyers
• Assist stage managers with copying the pit music, distribute and collect music
• Maintain pit area in CPA (be mindful of food and entertainment rules, control noise levels)
• Make a food table for Pit in Pit that will need to be maintained, cleaned, garbage taken out
• During show strikes, check pit area needs (reset pit cover, check bins stored in pit, return music stands/chairs) - if pit members need to assist in strike, make sure they do, follow through with people who leave early, etc.
• Design Pit merch such as T-Shirts 
• Work with Brian on pit schedule and rule enforcement
• Organize and supervise any desired entertainment systems in the pit
• Organization and crucial inventory of any borrowed items from Band, Orchestra, or Brian - This is a huge and important responsibility!
• Make sure to communicate with Palmer throughout productions
• Always present Pit perspective during officer meetings - talking to Pit members to see how shows go etc.
• Assist with paperwork requirements for Pit students
  • Follow up with students who fail to meet the requirements for Bio, PayPal, etc.
• Be a resource for musical knowledge, be flexible 
  • This includes knowledge of music program (band and orchestra) events
• Brian will create the pit schedule - it is your responsibility to remind him of this, and communicate it with the pit in an easily understandable format
  • Work with communications officers to keep drama calendar updated for pit
• Generation and facilitation of other musical opportunities
  • Ex. Playing on stage (like in Romeo & Juliet), playing at the film festival, etc

 
ALL OFFICERS

• Attendance at Officer meetings
• Positivity, Inclusiveness, and Encouragement- Attitude
• Presence – At events small or big
• Display Cases
• Cleaning and Upkeep of Props and Costume Room
• Warm-ups for Musicals (Help Sergeant at Arms officer)
• Set-up for events (Club and Activities Night, Homecoming, Lock-in, etc)
• Set up for Improv shows
• Gain training for basic use of light and sound board...turn on a CD and Play...turn on stage lights
• New member recruiting - Freshmen house visits
• Communication with Palmer and other Directors (when applicable)
  • Weekly Check-ins
• Participation in the drama club shows (Optional for Improv Captains, extremely recommended for all other positions)
• Coordinate with Boosters! 
  • Officer switch-off to meetings?

• Keep members informed about upcoming Drama events (i.e. production information, 3D, thespian festival, NYC trip, Bonding events) 

• Coordination with School Publications: Squall & Yearbook -  main coordination, but not the only person to work on yearbook pages
• Contribute photos to slideshow
• Maintaining spaces CPA, rehearsal, props and costume room, dressing room, scene shop, etc.
  • Strike - Stay until end of Strike offering help

Have any questions? Don't hesitate to contact any of your current officers with any questions you may have! 
click here for contact info