Officer Elections

Drama Officer Nominations for Dexter Drama Club Officer Positions 2020-2021

Improv Captains
Ryan Grant
Marisa Leadbetter
Joey Hill
Elliott Portice​

President 
Maggie Needham 
Jackson Helmholtz 
Haila Moazami 
Allison Kelly 
Kesley Walter

Vice President
Haila Moazami
 Kesley Walter
 Maggie Needham
Allison Kelly
Jackson Helmholtz

Communications
Toni Butka 
Gabe Rickard 
Emmy Rhizal 
Allison Kelly 
Clara Gauthier

Sergeant-At-Arms​
Joey Hill
Marisa Leadbetter
Emmy Rhizal
Maggie Needham
Haila Moazami

Thespian Liaison​
Allison Kelly 
Toni Butka
Emmy Rhizal
Evelyn Versk
Shelly Beach
Kesley Walter

Technical Liaison
Noelle Whipple

Pit Liaison 
Emma Brooks

Results will be announced at the Drama Gala, Friday, June 18th, in a live-streaming event. More details to come!
To sum up the guidelines below, here is a list of important dates and reminders. Scroll to read the duties and descriptions of the different positions, and take the time to read the full list of nomination guidelines before nomination and voting.

2020 Nomination Guidelines

The Officer and Performance/Tech Award results will be revealed at our Drama Gala on FRIDAY, June 19th at 7pm! This will be a live streaming event so all students and parents/guardians are welcome to tune in from the comfort and safety of their own homes. More details on this unprecedented and exciting event in weeks to come! The link to watch the Awards Gala is  https://bit.ly/DDCGala2020
 
                                                                                                                                                                                  

​General Duties of Officer Positions

General Duties of the position:
    President:

• Presence -Being a role model, for the whole club, but especially the officers. 
• Confidence, maturity, logical decision making. 
• Delegation of tasks to other officers
• Agenda
• Coordination with Improv
• Coordination with Advisors
• Coordination with Parents/ Booster Club
• Coordination with Ms. Palmer. 
• Presence at booster club meetings. 
• Diligence with paperwork 
• Plans & Delegation for major events: Dexter Daze, Float, Banquet, Lock-in, etc.
• Maintaining spaces CPA, rehearsal, props and costume room, dressing room, scene shop, etc.
• Organizing Director gifts (collecting money, getting the gifts)
• Admin of private Facebook page or other online communications for club
• Involvement in all areas of the club (Improv, Bonding Events, etc)

    Vice President:

• All the above for President
• Planning & Attendance of all Teaser Days
  • Get date from Palmer and boosters (if around exams, tell boosters this) 
  • Email principals of all the elementary schools and ask if they are available for you to come and ask how many classrooms and the class size (for flyers)
  • Coordinate with boosters to get the flyers. 
• Notes on all “Action Items” (things that require taking action i.e. completing forms, making posters, etc.) during ALL meetings and follow up with individual officers to make sure complete!
  • The VP is a catch all person. Pick up the odd jobs that come up in the meetings. 
• Coordinate with House Managers (Heads of Publicity) with the event on FB and getting the word out on shows. 
  •  Especially watch out for and coordinate who makes the fb event. 
• Maintenance Dexter Drama Public Facebook Page
• Senior slideshow. 
• Assist other officers, be there for other people to delegate tasks to
  • Check in with other Officers and ask them how you can help

    
Improv:

• EVERYTHING!
• Plan the meetings
  • Create a Lesson Plan (more important at the beginning of the year) and add to Game Book to be passed down from officer to officer (called improv games 2.0)
• Communicate with Palmer
• T-Shirts(?) Work with SWAG Booster to order if needed
• Cast Shows
• Choose games and show order – there is skill that is needed to set students up for success and make sure the show flows right!
• Program Design (4 Off-Q and 1 Spring Workshop Show)
• Poster Design! ( https://www.postermywall.com ) 
  • Things to Include: Date/Time, Website (dexterdrama.org), price, location, cool images of improvisors and stuff
    • Make sure you check with Palmer and have the posters done pretty well in advance to the show
•  Attendance Log
  • It’s always nice to put a date on the sign in sheets, and closer to shows ask if people want to be cast on those sheets
• Tracking who's been in what improv shows then reporting the list to Palmer at the end of the year
• Ask for favorite games
• Manage Facebook group
• Manage Improv REMIND
• Keep track of important Improv dates!
  • Weekly Meetings on Fridays 3:07-4:15pm
  • 1 Week Long Workshop in the Spring 
• Advertise for shows
  • Display Case!

    
Sergeant at Arms

• Warm-ups
  • Begin meetings with some sort of game/chant
• Lead dance warm-ups
  • It’s always wise to do a high energy game first, and then a focus based game afterwards… Like mingle mingle, and then zip zap zop. 
  • Ask Palmer or choreographer often about warm-up games before rehearsal- is she doing a warm up?
• Get people to come to Drama – What does that look like?
  • Talk about drama a lot and post on social media to encourage people to join
• New member  / 1st timer welcome? 
  • Activities specific to new members
• Link Crew? New Member Day? (Maybe omit link crew notes on here)
• Talk up drama with Link Crew groups
• Co-Planning & Attendance of Team Building Activities
  • Flyer: post on social media, remind texts
  • Take lots of pictures!!! (GROUP PICTURE) send to Communications
  • Put bonding events on calendar, check calendar often
  • Summer Activities
    • August reunion with seniors before they leave and to get more info about Fall Musical
  • Fall Activities
    • Corn Maze: Have a sign-in/headcount, make sure people have phone numbers,
      • Terrified Forest is optional
    • Cider Mill
    • Swing Dancing? Free class, $5 to stay after
• Spirit Production days!
  • PJ day Monday, day before opening open Techie day, Dress up opening night, day
• After opening night wear show shirts
• Health Tips during tech week, encourage warm up participation/coordinate with Palmer to ensure participation 
• Coordinate with Boosters! 
  • Officer switch-off to meetings?
• Resource Flyer - What credited coaches, camps, lessons, are available in the area?
• Club Night Flyer 
• Keeping the peace and paying attention to peer conflict
• Being a drama resource, especially for our middle school students!

    
Tech Liaison

• Need to effectively and frequently communicate and be present for All Tech Crews
• Be there for all crew members when they need support in any way
• Inform heads especially SM’s of all their duties before production starts
  • Share head of tech documents with each head of tech at the beginning of each production
• Attend head of tech meetings and set builds
  • Whether a Head of Tech or not
• Can even attend the individual crew meetings as well
• Encourage morale building and bonding between cast and crew
• Stay in contact with boosters about Tech swag 
• Keep crew informed of all bonding activities
  • Text head of tech to remind their crews about bonding activities
  • Attend as many bonding events as possible to encourage crew attendance 
• Encourage participation in Thespian (Tech Olympics esp. - training and prep, presenting and competitions)
• Keep in contact with Heads of Tech throughout productions to make sure they’re on task
  • If they aren’t, find ways to help the crews get to where they need to be
• Be a contact for Stage Managers, esp. SM, answer all questions and provide suggestions
• Take on role of production stage manager when no others are willing
• Provide Opportunities (work with Martin Ruhlig) to teach/train new students in various areas of Tech
  • Provide workshops or teach students (during set builds?)
  • Plan at least 3 “tech workshops” for each mainstage production 
• Make sure to communicate with both Martin and Palmer throughout productions
• Always present Tech perspective during officer meetings - talking to crew members to see how shows go etc.
• Help decide Tech crews for every production - go to Tech signup (SM should also be present)
• Organize make-up strike and set build
  • Will require communication to Martin, Palmer, and students missing hours

 
Thespian Liaison

• Knowledgeable- you have to read the Thespian handbook and be very familiar with the many rules. You have to be able to answer questions from students
• Each member of the Thespian Society has their own form with information about them and their theater experience. It’s the Thespian Liaison's to job to keep this updated and organized
• Organize and plan Thespian Festival
  • Help determine which students compete at festival and make sure they are aware/prepared of all requirements
  • Stay connected with students participating in IE’s and scholarships
  • Take photos at Festival
  • Help Tech Liaison run the Tech Olympic workshops
• Award points and awards/certificates to Thespian members
  • Make sure those awards/certificates are ordered
• Recruit more members to join the Thespian society
  • Go through New membership paperwork and online process both on Dexter Drama Website, but also Thespian Society Website    
• Honors Night- organise Thespian Honor cords, communicate with counseling office
• Running Thespian Liaison workshops- training potential liaisons
• Set up for improv shows

 
    
Communications - Public and Internal Relations:

• Gala - Slideshow for Nominees and general slideshow 
• Website !!!!!!
  • Update Archives
  • Update Production and site pages (with information and pictures)
  • Attach PDFs and Google calendar/Email
  • Google Forms/PayPal Buttons/Online paperwork
• Facebook or other online communications for club
• Run the Instagram @dexterdramaclub 
• Rewrite the reminds Palmer sends out through Blackboard and put them on the website and instagram
• Manage the calendar - dexdrama@gmail.com
• Coordination with School Publications: Squall & Yearbook -  main coordination, but not the only person to work on yearbook pages
• Photography and Documentation of Club: Program, Website press releases, Yearbook and Squall
• Note- will need to be available to take these pictures at Improv and Drama Events (rehearsals, set builds, bonding events, etc.)

Pit Officer

• Communicate with band and orchestra the opportunities to be involved with DDC
• Presence at all drama events
• Assist with paperwork requirements for Pit students
• Improv show set up
• Maintain pit area in CPA (Check with Martin for food rules)
• Distribute and collect music from pit performers
• During show strikes, check pit area needs (reset pit cover, check bins stored in pit, return music stands/chairs)
• Pit bonding events
• Design pit merch?
• Work with Brian on pit schedule and rule enforcement
• Pit Open House 
• Encourage presence at bonding events/warm up games
• Organize and supervise any desired entertainment systems in the pit